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Responsible for the safe conduct of flights to which they are assigned. Captains report directly to the chief pilot. When assigned to a flight, the captain has the final authority in the operation of the aircraft. Captains must ensure compliance with all Federal, state, local and foreign regulations, as well as the policies and procedures specified in the company operations manual. Captains are the company's most visible representative to the passengers and must act with tact and decorum while ensuring an efficient and safe operation.

The duties of a Captain include:

  • Acting as pilot in command (PIC) of flights for which the pilot has been scheduled
  • Providing excellent customer service to passengers
  • Complying with schedules, and other directives governing the aircraft's operation
  • Ensuring that preflight inspections are performed
  • Preparing flight plans (unless done by a scheduler or dispatcher)
  • Ensuring that the aircraft is clean and prepared for flight with all provisions on board for the safety and comfort of the passengers
  • Reviewing and calculating the aircraft weight and balance, fuel on board and performance charts
  • Directing the use of checklists
  • Supervising the first officer (second in command) in any duties necessary for the smooth, safe and efficient operation of the aircraft
  • Coordinating the functioning of all crewmembers assigned to the flight
  • Monitoring crew performance, sharing knowledge with crewmembers and evaluating crewmember potential for advancement
  • Making decisions necessary to start, delay, or cancel flights and deviate the flight from planned route or destination when operating conditions dictate
  • Is the final authority for the safe operation of the aircraft (FAR 91.3)
  • Directs the activities of the SIC when one is assigned ensuring that flight crewmembers understand fully and completely what individual duties they are expected to perform
  • Insures that the assigned aircraft is airworthy and that all proper documents are on board the aircraft.
  • Insures that the proper amount and grade of fuel is loaded on the aircraft
  • Insures that a flight plan or other authorized flight locating procedure is followed on each flight
  • Insures that weight and balance data is computed prior to each flight and is properly communicated to dispatch along with number of passengers, aircraft weight, and fuel on board
  • Reports all known or suspected FAA violations or incidents promptly to the Chief Pilot
  • Maintains a current medical certificate as required by the company, and notifies the Chief Pilot if a medical (physical or mental) condition may impair their ability to perform the flight
  • Insures that the VOR checks and other aircraft equipment checks are performed properly
  • Is responsible for aircraft stores and appropriate catering for the flight
  • Insures that passengers have been properly screened and briefed
  • Insures that weather and aircraft performance conditions can be met appropriate to the FAR under which the flight is being conducted
  • At the end of the day insures that all maintenance write-ups are passed to the maintenance personnel and that dispatch is alerted to the current status of the aircraft
  • Determines the applicability of the air carrier regulations to each flight
  • Insures that a copy of the Operations Manual and Pilot Operating Handbook is aboard the aircraft
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  • Operationally responsible to the Pilot-in-Command on all flights.
  • Performs all flight duties as assigned by the PIC.
  • Maintains a current medical certificate as required by the company and notifies the Chief Pilot if a medical (physical or mental) condition may impair their ability to perform the flight.

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Flight Scheduler

  • Assigns aircraft and crew schedules in accordance with FAA regulations and company policy
  • Ensures crew duty and rest limitations are complied with
  • Ensures aircraft are scheduled efficiently and within performance limitations
  • Maintains crewmember schedule. Works with Chief Pilot to ensure adequate coverage for vacations and training events
  • Flight follows all trips including company aircraft and supplemental lift
  • Assist crewmembers with flight planning; including routings, fuel uplift, weather, NOTAM's and other information as requested
  • Brief crewmembers on duty and travel assignments
  • Arranges crewmember logistics; including hotel, airline and ground transportation
  • Works closely with maintenance to coordinate scheduled and unscheduled maintenance events
  • Will assist Chief Pilot with scheduling crewmember training events and ensure crewmembers maintain currency
  • Coordinate services with FBO's or other vendors as necessary
  • Ensure clients are kept apprised of information pertaining to their trips; including tail numbers assigned, delays, performance or passenger convenience item limitations and any other relevant data
  • Ensure all trip and crewmember information is kept current in FOS
  • Ensure all passenger manifests are entered in FOS and TSA guidelines are complied with
  • Coordinate with Charter Sales to schedule trips and assist as needed
  • Working nights, weekends and holidays is required. Will also be required to work on call shifts from home. Reliable phone and internet service from home is required
  • Other duties as assigned

Requirements (Education, Experience, Skills, Languages):

  • Prior Part 135 or 121 scheduling experience required
  • Knowledge of FOS scheduling software preferred
  • Prior aviation experience required

Subjective Requirements (Character, Behavior):

  • Ability to prioritize and multi-task
  • Positive and friendly attitude
  • Maintain calm under pressure
  • Excellent communication and organizational skills

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